Job Network
IFMA/NI's Career Services Committee is here to help chapter members and employers alike in their facility management hiring endeavors.
Our Career Services Committee chair is Rich Goulet, president of Energy Veterans, Inc. Rich is a former recruiter and certified career coach.
Contact us at JOBS@ifmani.com today to learn more about any of these NI Career Services Committee benefits:
- The Career Services Committee maintains an up-to-date resume bank - for NI chapter members only. Companies looking for top area facility management talent need look no further!
- The Northern Illinois Chapter of IFMA provides employers with two outstanding outlets to announce facility management job openings. Firstly, get the word out via this web site by emailing your FM job openings to JOBS@ifmani.com
Secondly, the positions also run in our award-winning chapter newsletter, NINEWS, reaching 400+ area facilities professionals each month.
- Career Services holds periodic 1/2 day seminars at convenient suburban Chicago area locations - featuring terrific guest speakers on topics such as networking, resume writing and interviewing skills.
So whether you're an NI member looking for a job, or you have a facility management position to fill, look no further. Email us at JOBS@ifmani.com today.
Please also check out the Illinois Work Net Center to:
*Find a job
*Contact career advisors
*Help for laid off workers
Job Description Form
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Title:
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Receptionist
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Location/Dept
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Various
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Reports To:
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Facilities Manager
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Date:
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September 2010
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Job Summary:
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Under direct supervision, answer and direct incoming calls. Greet visitors and ensureappropriate party is contacted. Provides first impression to global visitors. Provides local travel assistance, calling cabs, communicating arrival, etc.
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Essential Job Duties:
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1. Answer incoming calls. Provide general information and direct callers to appropriate party.
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2. Greet visitors. Registers visitors and maintains log of visitors electronic and/or manually. Provides visitor badges. Announces visitors to appropriate party. Direct guests and clients to the waiting area and offer beverages (if available).
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3. Display professionalism and a sense of pride in all aspects of his/her duties and responsibilities.
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4. Establish a strong rapport in client relationships as well as with vendors and contractors.
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5. Provide support to administrative staff when needed: Microsoft Office, Windows or other compatible software based on location.
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6. Provides travel assistance, calling cabs/limos, communicating arrival and ensuring timely departure as appropriate.
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7. Adhere to company policies and procedures.
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8. Provide enthusiastic, warm, inviting environment for all staff and guests.
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Other Job Functions:
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1. Keep reception area neat and orderly and well stocked.
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2. Work with various groups for receiving of guests during large events.
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3. Understand security and access protocols and implement as directed.
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Skills, Education And Experience:
High school diploma or General Education Degree (GED).
Previous office experience in large corporate setting required.
Excellent telephone techniques and communication skills.
Excellent communication skills.
Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner.
Ability to be cooperative with other employees to ensure a smooth running, effective office operation.
Must be able to multi-task in fast paced environment.
Must be a business professional in dress, mannerisms and demeanor.
Must possess the ability to recognize and recall visitors by face and name.
This position is located in a global headquarters facility. Prior experience working with high level executives in a fast paced environment is required.
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May perform other duties as assigned.
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Physical Requirements
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Rarely
(0-12%)
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Occasionally
(12-33%)
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Frequently
(34-66%)
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Regularly
(67-100%)
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Seeing: Must be able to read reports and use computer
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X
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Hearing: Must be able to hear well enough to communicate with co-workers
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X
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Standing / Walking
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X
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Climbing / Stooping / Kneeling
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X
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Lifting / Pulling /
Pushing
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X
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Fingering / Grasping / Feeling: Must be able to write, type and use phone system
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X
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Working Conditions: Normal working conditions with the absence of disagreeable elements.
Contact:
Grubb & Ellis Company
Human Resources Department
500 W Monroe St Suite 2800
Chicago, IL 60661
Phone: 312.698.6700
Fax: 312.207.1822
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Job Title: Coordinator, Facilities
Temporary Position: 3 month minimum
Contact: Jim Solomon 847-544-4870
jsolomon@wheels.com
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Independent Contract Position
Location: Chicago Northwest Suburban.
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JOB SUMMARY
This position is primarily responsible for coordination of small moves and special projects, events and/or move services within a defined portfolio. The Facilities Coordinator will assist in maintenance of global furniture inventories and space planning. This position also supports the planning and scheduling of all moves, add-ons and changes.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Reviews and evaluates incoming requests for small moves within service level agreement timelines.
Assists in the development and modification of new furniture purchasing contracts.
Manages the global furniture portfolio and maintains inventory through monthly reports and tracking.
Identifies existing furniture solutions currently in place and develops standard operating procedures for all furniture activity.
Provides customer interface to validate office vacancies, floor plans and proper occupancy information. Creates move packets and necessary work orders for move vendors.
Participates in all major facility project meetings. Conducts analysis and assists project managers in developing furniture budgets and solutions.
Coordinates strategic planning for moves, adds, and/or changes and delivers budgetary forecasting.
Assists in development of e-business opportunities to decrease costs and add efficiencies to procurement processes.
May coordinate audio-visual and telephone equipment for conference room and event set up within the assigned facility.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
Coordination of trades and contracted services.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS) from four-year college or university preferred, but not mandatory. A minimum of four years of related experience and/or training, or the equivalent combination of experience and education that demonstrates the ability to perform the essential functions of this position.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Ability to comprehend, analyze, and interpret complex business documents. Effectively respond to sensitive issues, complex inquiries or complaints from clients, co-workers, supervisor, and/or management. Ability to make effective presentations on general topics to an internal department, large group of employees, clients, and/or management. Excellent verbal, written and interpersonal communication and professional customer service skills required for this job.
FINANCIAL, FUNCTIONAL and TECHNICAL KNOWLEDGE
Requires knowledge of basic financial terms and principles. Able to calculate figures such as percentages, discounts, and commissions. This position may require lateral support and coordination with contract labor at various stages in a move process. A qualified candidate should possess knowledge of CAD/CAFM, Adobe Acrobat, Microsoft Office, Microsoft Project and Internet Explorer tools.
REASONING ABILITY
Overtime, evening and weekend work may be necessary based on workload and move schedule. Some travel may be required.
OTHER SKILLS and/or ABILITIES
Understanding of basic financial terms and space planning skills. Ability to manage several tasks simultaneously in a fast-paced environment and solve problems effectively with management support. Requires analytical and quantitative skills to conduct basic financial analysis as related to move project.
SCOPE OF RESPONSIBILITY
Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve complex results. Errors in judgment may cause long-term impact to co-workers, supervisor, department and/or line of business.
DISCLAIMER
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the
